VII. FACULTY FUNDING REQUEST'S
​Faculty can request School of Music, Theatre, and Dance central funds for a variety of needs including, but not limited to:
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Faculty travel for RSCAD and/or recruitment
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Recruitment
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Classroom Needs
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Guest Artists
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Instruments of Major Instrument Repair
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Computer Equipment
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Classroom Needs
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Audio/Visual Recording
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Support for RSCAD
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The faculty funding request form will be hosted on the online faculty portal http://smtd.directory
Funding requests will be considered throughout the entire year and reviewed by the Associate Directors. Requests that are deferred to a meeting of the Associate Directors and Director will occur on the first Thursday of each month.
All funds must be spent by June 1 in a given fiscal year. Faculty should work with the Budget and Personnel Officer when making purchases to determine submission and reimbursement timelines. For faculty seeking reimbursement, original receipts must be used for submission and signed by the person requesting payment. Per university and state regulations, travel expenses CANNOT be reimbursed until the trip is completed. Please see section VIII of this document for information regarding travel.
In some cases, faculty may receive funding in advance of travel if “advanced payment for traveling expenses is authorized in hardship cases and in exceptional circumstances such as then the traveler is required to handle the traveling expenses of other persons, such as students” or for “advance payment for travel outside the continental United States” (PPM 6320.132 https://www.k-state.edu/policies/ppm/6300/6320.html). See the Budget and Personnel Officer for details.
VII.b. DEVELOPMENTAL RESERVE ACCOUNT (DRA)
The School will manage Developmental Reserve Accounts (DRA) for faculty who acquire funds through teaching a course overload (see section X), faculty awards or grants, or other means. DRA funds may be used for approved professional expenses, including travel to professional meetings (subject to university guidelines), supplies, research materials, etc. Please not that equipment, books, and supplied purchased with DRA funds are the property of Kansas State University.
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VII.c. BUISNESS PROCUREMENT CARD (BPC)
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Faculty who are responsible for making purchases for their program, or the School will be issued a Business Procurement Card (BPC). Said faculty are required to follow all purchasing and spending procedures laid out by their program, the School, and/or the University.